Accounts Payable Specialist

Company: Madison Approach
Location: White Plains
Posted on: February 16, 2026

Job Description:

Job Description Job Description Accounts Payable Specialist - 12-Month Contract Location: White Plains, NY Duration: 12 months Employment Type: W2 Contract via Staffing Agency Position Overview We are seeking a detail-oriented Accounts Payable Specialist to manage all aspects of vendor invoicing and payment processing. This role involves coordinating with internal departments, processing vendor invoices, performing verification procedures, and ensuring compliance with payment policies while providing excellent customer service to vendors and internal stakeholders. Key Responsibilities Invoice Processing: Process data entry of vendor invoices and perform comprehensive verification to ensure accurate and timely posting for payment in compliance with prompt payment policies Data Verification: Verify invoice header data elements, vendor accounts, freight policies, and ensure invoice amounts and line items are properly balanced Quality Control: Review missing header information, send vendor notices for submission rejections, and modify invoice amounts based on approver notes Daily Operations: Perform over 130 invoice transfers from data entry platforms daily and post invoices in processing systems Intake Management: Submit mailed invoices into data entry systems and verify data entry accuracy Trade Confirmation: Perform confirmation of fuel trades and related financial transactions Issue Resolution: Follow up with internal and external parties to obtain outstanding invoice information and resolve discrepancies Compliance Monitoring: Ensure vendor invoices comply with organizational expenditure authorization policies and procedures Customer Service: Assist accounting staff, auditors, and vendors with accounts payable issues by researching and providing information for resolution Process Improvement: Devise work-arounds for unexpected system problems and follow up with long-term solutions Required Qualifications Bachelor's degree in related discipline preferred 1-5 years of accounts payable or financial operations experience 1 years experience with fully computerized accounts payable systems preferred Working knowledge of data entry and invoice application software Basic invoice processing skills in large corporate environments Strong problem-solving skills to address accounts payable issues in timely manner Excellent oral and written communication skills for interaction with all organizational levels Proficiency in Microsoft Office Suite including Excel and Word Understanding of complete procurement cycle and purchase order processes Ability to work cross-functionally within team environments Capability to influence management and end users in accepting system improvements Strong attention to detail and ability to maintain accuracy under pressure Ability to maintain positive relationships with internal and external parties Ready to ensure accurate financial operations while building valuable accounting experience? Apply today! Note: Candidates must be local to the Tri-State area and available for W2 employment. This role requires badging in/out of facility and adherence to hybrid work policies.

Keywords: Madison Approach, Bloomfield , Accounts Payable Specialist, Accounting, Auditing , White Plains, New Jersey