Legal Secretary

Company: Harvis, Inc.
Location: Kingston
Posted on: February 19, 2026

Job Description:

Job Description Job Description At Harvis, Inc. we work to support business owners, their managers, and Human Resources 'departments of one' giving them a trusted HR Partner to whom they can delegate HR responsibilities. Harvis is not a temporary staffing agency. We partner with clients to help identify and hire the right employees. Our client, Fellerman & Ciarimboli Law P.C., is looking to hire a full-time Legal Secretary to join their team in Kingston, PA. Fellerman & Ciarimboli is a local trusted, multidisciplinary law firm that has been serving the legal needs of clients throughout Eastern Pennsylvania since 2000. Overview: We are seeking a detail-oriented and professional Legal Secretary to provide administrative, clerical, and client support in a fast-paced law firm environment. This role combines front desk responsibilities with legal and records support, requiring excellent organizational skills, strong communication, and a high level of confidentiality. Responsibilities: * Greet clients, answer and direct phone calls, and manage client communications with professionalism and empathy. * Schedule and manage attorney calendars, appointments, and reminders. * Maintain and organize client case files, both electronic and paper. * Prepare basic legal documents, correspondence, and forms. * Perform data entry and maintain case management systems. * Copy, scan, distribute mail, and manage office supplies. * Assist with billing, accounting tasks, and payment tracking as needed. * Communicate effectively with attorneys, staff, clients, medical providers, and insurance representatives. * Ensure strict confidentiality of all legal and client information. * Other duties as assigned. * Train and serve as back up for paralegal and other administrative functions within the firm. Qualifications: * Associate's degree or certificate in paralegal studies highly preferred. Candidates with relevant work experience and currently pursuing paralegal studies may also be considered. * Prior legal, medical records, or administrative office experience strongly preferred. * Strong organizational, multitasking, and prioritization skills. * Excellent customer service and interpersonal skills. * Proficiency in Microsoft Office Suite; legal practice management software experience a plus. * Ability to work with accuracy and attention to detail in a fast-paced environment. * Understanding of basic legal and/or medical terminology preferred.

Keywords: Harvis, Inc., Bloomfield , Legal Secretary, Legal , Kingston, New Jersey